How to Build a Sustainable Recruitment System

How to Build a Sustainable Recruitment System

Key Takeaways

  • Traditional job posting alone is insufficient in competitive talent markets, requiring a comprehensive recruitment strategy.
  • Leveraging technology and data analytics streamlines recruitment processes and optimizes budget allocation for better hiring outcomes.
  • Continuous recruitment and employer branding are crucial for maintaining a steady pipeline of qualified candidates year-round.

In fiercely competitive job markets, particularly in regions where talent pools are scarce, organizations must look beyond traditional hiring methods to attract top-tier talent. Instead of merely filling open positions, talent acquisition teams should implement robust workforce strategies that ensure a steady pipeline of qualified candidates. From forecasting hiring needs to enhancing their employer brand reputation, organizations can simplify hiring, utilize budget dollars more efficiently, and continuously hire the best candidates.

 

The Challenge of Hiring in Competitive Talent Markets

Most organizations continue to face hiring challenges, regardless of industry or location. In a recent Robert Half survey, 86% of hiring managers said they were experiencing hiring challenges in 2024. In markets where potential applicants are hard to find, and job opportunities are plentiful, organizations can face many challenges, including:

  • Ever-increasing candidate pay expectations
  • Difficulty retaining existing talent that competitive job offers may lure away
  • Higher than usual rates of abandoned applications and candidate ghosting
  • Increased reliance on contingent staff to fill full-time positions

As a result of these challenges, organizations find themselves with a growing list of unfilled positions, a need to increase spending beyond the recruitment budget, or both. Unfortunately, in many cases, the recruitment strategies that may have worked in the past no longer yield the quality or quantity of candidates they did in the past.

 

Beyond Job Posts: 5 Steps to Creating a Comprehensive Recruitment Strategy

While job posting on sites such as LinkedIn, Indeed, and Glassdoor is among the most common methods organizations use to find applicants, it has its limitations. As many recruitment professionals know, job posts may attract many applicants, but the quantity may not translate to candidate quality.

There are many other reasons an over-reliance on job posting can fail to deliver the results organizations expect:

  • It can’t reach passive candidates who aren’t looking—an estimated 70% of the workforce.
  • Not all active job seekers are looking on traditional job boards. They may be more active on social media, niche job boards, and industry-specific networking groups.
  • The job titles and keywords in job descriptions may prevent postings from surfacing at the top of job seekers’ searches.
  • The job posting language may not resonate with job seekers, making them hesitate to apply.
  • The job board’s application process may be too long and cumbersome. 

Though job postings yield some applicants, they may leave recruitment teams with few viable candidates to show for their talent attraction efforts. Without a comprehensive and sustainable recruitment system, applicants can fall off due to low engagement, insufficient communication, mismatched pay expectations, and others factors.

Instead of relying on traditional job posting alone, talent acquisition teams can make more progress in attracting and hiring great talent by adopting the following strategies:

1. Forecast Future Hiring Needs and Opportunities

Planning beyond immediate job openings goes a long way in helping the organization approach talent acquisition more proactively. An excellent way to get started is by leveraging data to identify patterns in past recruitment trends and project future needs. Modern tools like machine learning and predictive analytics can help recruitment teams make more accurate, data-backed decisions in the following areas:

  • Identify which sources yield the best candidates for specific roles and locations.
  • Analyze past applicant trends to determine which recruitment marketing campaigns and job descriptions drive the most applicants.
  • Integrate internal hiring data with external market data to identify potential hiring challenges and opportunities.
Tip: Modern visualization tools make it easier to interpret recruitment data. Vision Analytics by Recruitics integrates data from the US Bureau of Labor Statistics, internal hiring trends, and other sources to help predict talent acquisition expenses, identify robust talent sources, and pinpoint new opportunities for talent conversion.

2. Harness the Power of Continuous Recruitment

Just as digital marketers may follow the mantra “always be converting,” recruitment marketing professionals can take similar action. By practicing continuous recruitment—always running job ad campaigns and engaging the talent pipeline—organizations can maintain the talent pipeline year-round and avoid scrambling when staffing needs surge.

Continuous recruitment helps organizations overcome many challenges of attracting and retaining talent in a tight labor market. It also supports better time-to-hire metrics, ensuring the organization can quickly identify talent and fill open positions faster than the competition.

When done effectively, continuous recruitment touches each of the following recruitment activities:

  • Employer branding
  • Monitoring local job markets
  • Candidate sourcing and screening
  • Candidate and pipeline engagement
  • Recruitment analytics

Tip: Busy talent acquisition teams may not always remain current on everything happening in recruitment. Continuous improvement is easier with the help of a trusted recruitment partner who can advise on the latest trends, best practices, and how to implement them successfully.

How to Create a Sustainable Recruitment System

3. Enhance the Employer Brand

Everything customers, employees, and other candidates have to say about an organization somehow makes its way to potential applicants. Whether via Glassdoor reviews, social media, or word of mouth, an organization’s reputation directly impacts hiring. Research has found that most people would not join a company with a bad reputation.

Whether there’s a need to improve a good reputation or repair a damaged one, employer branding holds the keys to attracting more candidates and keeping them engaged throughout the hiring process. To assess and improve the employer brand, organizations should take the following actions:

  • Periodically audit the brand to understand how candidates view it and where there are opportunities for improvements. The audit can include everything from the company career site and social media presence to the messaging channels used to communicate with prospective and current candidates.
  • Develop and regularly update candidate personas to determine which branding messages appeal to specific candidate types.
  • Enlist the support of employees to act as brand champions via social media and featured testimonials.

Tip: The employee value proposition (EVP) is the “north star” of effective branding and recruitment marketing. Recruitics’ RX Studio helps organizations create a compelling EVP and bring their employer brand to life.

4. Cultivate Relationships with Candidates

In a job market with plentiful job opportunities, candidates seek more than a position that meets their minimum pay, benefits, or work schedule requirements. They also seek overall fulfillment. In a Gallup survey, employees named work-life balance and better personal well-being among the top things they said were essential when deciding whether to accept a new job. Only pay and benefits ranked higher.

To attract potential candidates, even before job openings are created, recruitment teams should boost communication and highlight how the organization can meet candidate needs and expectations. Ways to nurture the talent pool and maintain ongoing candidate engagement include:

  • Utilize a Candidate Relationship Management (CRM) system to personalize candidate communications
  • Share job content and other information relevant to each candidate
  • Provide honest updates about where candidates stand in the hiring process

5. Leverage Technology to Streamline Recruitment Processes

A comprehensive recruitment strategy is most effective with technology that helps the talent acquisition team understand what’s working, what’s not, and where opportunities for improvement exist. Recruitment technology enables organizations to do the following:

  • Track key metrics such as cost per qualified applicant, application completion rate, and many others
  • Save recruiter time and reduce bias by automating the resume screening and sorting process
  • Track candidates as they move through each stage of the candidate journey
  • Better utilize budget dollars by optimizing job ad placements across digital channels 

Tip: When hiring targets outpace the recruitment budget, talent acquisition teams must often do more with less. Recruitics’ ReachTM Network helps organizations limit waste and overspending via programmatic advertising technology that efficiently distributes job posts across thousands of job sites.

 

Make Recruitment a Strategic Advantage

Taking a proactive and holistic approach to recruitment can expand candidate reach and boost applicant conversions. With the powerful combination of employer branding, continuous candidate engagement, and innovative technology, organizations will be well-positioned to compete for talent more effectively.

If you need help getting started, contact us today! Recruitics’ tailored recruitment solutions address organizational needs for quality candidates and higher talent conversion, even in the most challenging job markets.

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